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howto:buildwem [2015/01/19 17:58] (current) |
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| + | ====== How to: Build WEM ====== | ||
| + | |||
| + | 'Build WEM' is designed to speed up the process of providing Work and Expression data for a resource, by copying Manifestation data to pre-assigned elements in Work and Expression records. | ||
| + | |||
| + | For Build WEM to function, you **must** enter data in this prescribed order: start with your Manifestation data, then give any Item data, then provide Work data, then finish up with Expression data. | ||
| + | |||
| + | ===== Enter Manifestation Data ===== | ||
| + | |||
| + | * Open a new Manifestation record: | ||
| + | * File | New Record for ... | Manifestation | ||
| + | * Choose an appropriate template (e.g., 'TMQ.Book.Pub.Simple') | ||
| + | * Fill in attributes for: | ||
| + | * identifying the manifestation | ||
| + | * describing carriers for the manifestation | ||
| + | * providing acquisition and access information for the manifestation (if necessary) | ||
| + | * Go to the Metadata about Manifestation Data section | ||
| + | * Click on the text box for 'Composite Key' , or <Enter> past it, to [[details:autofill|autofill]] that data (needed for linking other entity records to this Manifestation record) | ||
| + | * [[howto:addlinktorelatedentity|Add a link]] for entities that are related to the Manifestation: | ||
| + | * Producer/Publisher/Distributor/Manufacturer/Other PFC/Related Manifestation (check the appropriate relationship sub-elements, if any are provided under a relationship element, to see whether you have an entity that meets the criteria for relationship at this level) | ||
| + | |||
| + | ===== Enter Item Data ===== | ||
| + | |||
| + | * In the **Manifestation** record: | ||
| + | * Right-click or <F5> on the Exemplar of Manifestation text box | ||
| + | * Click on Create new Item | ||
| + | * Choose a template (e.g., 'TMQ.Book.Simple') | ||
| + | * Fill out Item data (usually only your circulation barcode number, as Identifier for the Item) | ||
| + | * Click on Composite Key box, or <Enter> past it, to [[details:autofill|autofill]] the Identifier for the Item as the Composite Key for the Item (needed for linking other entity records to this Item record) | ||
| + | * [[howto:addlinktorelatedentity|Add a link]] to any entities that are related to the Item: | ||
| + | * Owner/Custodian/Other PFC/Related Item (check the appropriate relationship sub-elements, if any are provided under a relationship element to see whether you have an entity that meets the criteria for relationship at this level) | ||
| + | * Save <Ctrl+S> | ||
| + | * Double-click on the Manifestation Exemplified link to return to Manifestation | ||
| + | |||
| + | ===== Enter Work Data ===== | ||
| + | |||
| + | * In the **Manifestation** record: | ||
| + | * Right-click or <F5> on the Expression Manifested text box | ||
| + | * Click on **Create new __Work__** | ||
| + | * Choose a template (e.g., 'TMQ.aSimple') | ||
| + | * Fill in Work data | ||
| + | * RIMMF will [[details:autofill|autofill]] the following in the Work record: | ||
| + | * Preferred Title for the Work (from Manifestation: Title Proper)--remove an initial article, if present; you might need to change this title to a Variant Title for the Work and provide another title as the preferred title | ||
| + | * Variant Title for the Work (from Manifestation: Variant Title)--remove an initial article, if present | ||
| + | * Date of Work (from Manifestation: Date of Production or Date of Publication)--you might need to change this to another date, to reflect the actual date of the work, rather than the date of a later manifestation of the work | ||
| + | * If Date of Work is autofilled with more than a year only and/or a non-Arabic number, change it to a year only in Arabic; remove square brackets and question marks if present | ||
| + | * Source Consulted (from Manifestation: Title Proper and Date of Production/Publication) | ||
| + | * Fill in additional attributes for: | ||
| + | * identifying the work | ||
| + | * describing content of the work | ||
| + | * [[howto:addlinktorelatedentity|Add a link]] to Creator, if applicable | ||
| + | * don’t forget to use a more specific relationship sub-element for Creator, if possible | ||
| + | * make sure you enter the first or most prominently named creator first, so that name will be used as the name portion of the Authorized Access Point for the work | ||
| + | * Go to Metadata about Work data section | ||
| + | * Click on Authorized Access Point box, or <Enter> past it, to [[details:autofill|autofill]] that data, as per 6.27.1 (needed for linking other entity records to this Manifestation record); notice that Variant Access Point data is also autofilled, as per 6.27.4 | ||
| + | * Fill in Status of Identification | ||
| + | * [[howto:addlinktorelatedentity|Add a link]] to entities that are related to the Work: | ||
| + | * Additional Creator/Other Person, Family, Corporate Body Associated with a Work/ Related Work | ||
| + | |||
| + | ===== Enter Expression Data ===== | ||
| + | |||
| + | * In the **Work** record: | ||
| + | * Right-click or <F5> on the Expression of Work text box | ||
| + | * Click on **Create new Expression** | ||
| + | * Choose a template (e.g., 'TMQ.Text.Eng' | ||
| + | * Fill in Expression data: | ||
| + | * Depending on the template that you chose, some data might already be provided (as 'constant data') | ||
| + | * RIMMF will [[details:autofill|autofill]] the following in the Expression record: | ||
| + | * Date of Expression (from Work: Date of Work)--you might need to change this to another date, to reflect the fact that you are describing a later expression | ||
| + | * Authorized Access Point (from Work: Authorized Access Point), as per 6.27.3 | ||
| + | * Source Consulted (from Manifestation: Title Proper and Date of Production/Publication) | ||
| + | * Fill in attributes for: | ||
| + | * identifying the expression | ||
| + | * describing content of the expression | ||
| + | * Go to Metadata about Expression data section | ||
| + | * if you flagged any additional identifying elements of the Expression to be added to the Work elements that RIMMF already supplied, then double-click on the Authorized Access Point for the Expression to [[details:autofill|autofill]] those additional Expression elements (needed for making the Expression AAP unique) | ||
| + | * Fill in Status of Identification | ||
| + | * [[howto:addlinktorelatedentity|Add a link]] to entities that are related to the Expression: | ||
| + | * Work Expressed is already back-linked by RIMMF | ||
| + | * Manifestation of Expression is already back-linked by RIMMF | ||
| + | * Add any useful links for Contributor / Related Expression relationships | ||
| + | * Save <Ctrl+S> the Expression record and return to Work record | ||
| + | * Save <Ctrl+S> the Work record | ||
| + | * View [[details:rtree|R-Tree]], starting from Work, to check for missing relationships and/or relationship elements that are not specific enough (e.g., should Creator be Author?) | ||
| + | * Save <Ctrl+S> and close all open records | ||
| + | * Done | ||
| + | You can practice this process with some help from here:[[:practice|Practice Build WEM]] | ||
