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howto:buildwem [2015/01/19 17:58] (current)
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 +====== How to: Build WEM ======
 +
 +'Build WEM' is designed to speed up the process of providing Work and Expression data for a resource, by copying Manifestation data to pre-assigned elements in Work and Expression records.
 +
 +For Build WEM to function, you **must** enter data in this prescribed order: start with your Manifestation data, then give any Item data, then provide Work data, then finish up with Expression data.
 +
 +===== Enter Manifestation Data =====
 +
 +  * Open a new Manifestation record: 
 +    * File | New Record for ... | Manifestation
 +  * Choose an appropriate template (e.g., 'TMQ.Book.Pub.Simple')
 +  * Fill in attributes for:
 +    * identifying the manifestation
 +    * describing carriers for the manifestation
 +    * providing acquisition and access information for the manifestation (if necessary)
 +  * Go to the Metadata about Manifestation Data section
 +    * Click on the text box for 'Composite Key' , or <Enter> past it, to [[details:autofill|autofill]] that data (needed for linking other entity records to this Manifestation record)
 +  * [[howto:addlinktorelatedentity|Add a link]] for entities that are related to the Manifestation:
 +    * Producer/Publisher/Distributor/Manufacturer/Other PFC/Related Manifestation (check the appropriate relationship sub-elements, if any are provided under a relationship element, to see whether you have an entity that meets the criteria for relationship at this level)
 +
 +===== Enter Item Data =====
 +
 +  * In the **Manifestation** record:
 +    * Right-click or <F5> on the Exemplar of Manifestation text box 
 +      * Click on Create new Item
 +      * Choose a template (e.g., 'TMQ.Book.Simple')     
 +      * Fill out Item data (usually only your circulation barcode number, as Identifier for the Item)
 +      * Click on Composite Key box, or <Enter> past it, to [[details:autofill|autofill]] the Identifier for the Item as the Composite Key for the Item (needed for linking other entity records to this Item record)
 +      * [[howto:addlinktorelatedentity|Add a link]] to any entities that are related to the Item: 
 +        * Owner/Custodian/Other PFC/Related Item (check the appropriate relationship sub-elements, if any are provided under a relationship element to see whether you have an entity that meets the criteria for relationship at this level)
 +      * Save <Ctrl+S> 
 +      * Double-click on the Manifestation Exemplified link to return to Manifestation
 +
 +===== Enter Work Data =====
 +
 +  * In the **Manifestation** record:
 +    * Right-click or <F5> on the Expression Manifested text box 
 +    * Click on **Create new __Work__**
 +    * Choose a template (e.g., 'TMQ.aSimple')
 +    * Fill in Work data
 +      * RIMMF will [[details:autofill|autofill]] the following in the Work record:
 +        * Preferred Title for the Work (from Manifestation: Title Proper)--remove an initial article, if present; you might need to change this title to a Variant Title for the Work and provide another title as the preferred title 
 +        * Variant Title for the Work (from Manifestation: Variant Title)--remove an initial article, if present
 +        * Date of Work (from Manifestation: Date of Production or Date of Publication)--you might need to change this to another date, to reflect the actual date of the work, rather than the date of a later manifestation of the work
 +          * If Date of Work is autofilled with more than a year only and/or a non-Arabic number, change it to a year only in Arabic; remove square brackets and question marks if present
 +        * Source Consulted (from Manifestation: Title Proper and Date of Production/Publication)
 +      * Fill in additional attributes for:
 +        * identifying the work
 +        * describing content of the work
 +      * [[howto:addlinktorelatedentity|Add a link]] to Creator, if applicable 
 +        * don’t forget to use a more specific relationship sub-element for Creator, if possible
 +        * make sure you enter the first or most prominently named creator first, so that name will be used as the name portion of the Authorized Access Point for the work
 +      * Go to Metadata about Work data section
 +        * Click on Authorized Access Point box, or <Enter> past it, to [[details:autofill|autofill]] that data, as per 6.27.1 (needed for linking other entity records to this Manifestation record); notice that Variant Access Point data is also autofilled, as per 6.27.4
 +        * Fill in Status of Identification
 +      * [[howto:addlinktorelatedentity|Add a link]] to entities that are related to the Work:
 +          * Additional Creator/Other Person, Family, Corporate Body Associated with a Work/ Related Work
 +
 +===== Enter Expression Data =====
 +
 +  * In the **Work** record:
 +    * Right-click or <F5> on the Expression of Work text box
 +    * Click on **Create new Expression**
 +      * Choose a template (e.g., 'TMQ.Text.Eng'
 +      * Fill in Expression data:
 +        * Depending on the template that you chose, some data might already be provided (as 'constant data')
 +        * RIMMF will [[details:autofill|autofill]] the following in the Expression record:
 +          * Date of Expression (from Work: Date of Work)--you might need to change this to another date, to reflect the fact that you are describing a later expression
 +          * Authorized Access Point (from Work: Authorized Access Point), as per 6.27.3
 +          * Source Consulted (from Manifestation: Title Proper and Date of Production/Publication)
 +        * Fill in attributes for:
 +          * identifying the expression
 +          * describing content of the expression
 +        * Go to Metadata about Expression data section
 +          * if you flagged any additional identifying elements of the Expression to be added to the Work elements that RIMMF already supplied, then double-click on the Authorized Access Point for the Expression to [[details:autofill|autofill]] those additional Expression elements (needed for making the Expression AAP unique)
 +          * Fill in Status of Identification
 +        * [[howto:addlinktorelatedentity|Add a link]] to entities that are related to the Expression:
 +          * Work Expressed is already back-linked by RIMMF
 +          * Manifestation of Expression is already back-linked by RIMMF
 +          * Add any useful links for Contributor / Related Expression relationships
 +        * Save <Ctrl+S> the Expression record and return to Work record
 +          * Save <Ctrl+S> the Work record
 +          * View [[details:rtree|R-Tree]], starting from Work, to check for missing relationships and/or relationship elements that are not specific enough (e.g., should Creator be Author?)
 +          * Save <Ctrl+S> and close all open records
 +          * Done
 +You can practice this process with some help from here:[[:practice|Practice Build WEM]]
  
howto/buildwem.txt · Last modified: 2015/01/19 17:58 (external edit)
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