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— | howto:addlinktorelatedentity [2023/06/07 20:39] (current) – created - external edit 127.0.0.1 | ||
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+ | ====== How to: Add a Link to a Related Entity ====== | ||
+ | ===== Quick Steps ===== | ||
+ | In a record for an entity, if you determine that there is a need to link this entity data to data for another entity: | ||
+ | * Find the appropriate relationship element, e.g.: | ||
+ | * In a Work record, find the ' | ||
+ | * In a Manifestation record, find the ' | ||
+ | * Etc. | ||
+ | * Click on the element name to see whether there is a more specific relationship designator that you can use | ||
+ | * Choose a more specific designator if it applies | ||
+ | * Right-click on the text box for the relationship element, and select: | ||
+ | * Link to (EI)--to link to an existing record | ||
+ | * [[details: | ||
+ | * [[howto: | ||
+ | * Enter text (unlinked)--to enter either: | ||
+ | * a controlled heading (AAP) for the related entity | ||
+ | * a description of the related entity (if allowed for that particular relationship) | ||
+ | * If you choose one of the linking options above, RIMMF adds a link to the related record, and automatically adds a back-link in the record for the related entity, using the RIMMF Identifiers for each record | ||
+ | |||
+ | ===== Detailed Steps ===== | ||
+ | |||
+ | To link from a relationship element in one record to a related record: | ||
+ | |||
+ | * Find the appropriate relationship element, e.g.: | ||
+ | * In a Work record, find: | ||
+ | * the primary relationship element: | ||
+ | * Expression of Work | ||
+ | * a secondary relationship element: | ||
+ | * Creator | ||
+ | * Other Person, Family, or Corporate Body Associated with a Work | ||
+ | * Related Work | ||
+ | * Etc. | ||
+ | |||
+ | * Click on the Element name to see whether there is a more specific relationship designator that you can use | ||
+ | * If a list of relationship designator elements is long, you can see it in a more structured view: | ||
+ | * Enter <F7> to see grouped designators | ||
+ | * Expand [+] boxes to see more specific designators | ||
+ | * To see the definition for the elements: | ||
+ | * Click on the Element Options column | ||
+ | * Select 'Show definition' | ||
+ | * Choose a more specific designator if one applies | ||
+ | |||
+ | * Right-click on the text box for the relationship element, and select one of the following options: | ||
+ | * {{: | ||
+ | |||
+ | * **Link to (EI)** | ||
+ | * This displays an alphabetical list of the Authorized Access Points (AAP) of the entities that are appropriate for the type of relationship and that are already in the [[menu: | ||
+ | * In a long list: | ||
+ | * Use the up and down arrows to find the AAP for the entity that you need | ||
+ | * Type the first letter of the AAP for the entity that you seek, to start at the beginning of the list of AAP that begin with that letter | ||
+ | * If you find the AAP that you need, select the AAP | ||
+ | * RIMMF adds a link in the starter record to the related record, and automatically adds a back-link in that related record, using the RIMMF Identifiers (RID) for each record; and displays the AAP and the RID for the related entities in each record | ||
+ | * You can double-click on the AAP+RID to see the related record and the back-link to the original record | ||
+ | |||
+ | * **Search for name in NAF < | ||
+ | * This takes you to the [[details: | ||
+ | * Follow the steps outlined [[howto: | ||
+ | * RIMMF adds a link in the starter record to the imported related record, and automatically adds a back-link in that related record, using the RIMMF Identifiers (RID) for each record; and displays the AAP and the RID for the related entities in each record | ||
+ | * You can double-click on the AAP+RID to see the original record and the back-link to the imported record | ||
+ | |||
+ | |||
+ | * **Create new ...** | ||
+ | * Follow the steps outlined [[howto: | ||
+ | * RIMMF adds a link in the starter record to the new related record, and automatically adds a back-link in that related record, using the RIMMF Identifiers (RID) for each record; and displays the AAP and the RID for the related entities in each record | ||
+ | * You can double-click on the AAP+RID to see the original record and the back-link to the new record | ||
+ | |||
+ | |||
+ | * **Enter text (unlinked)** | ||
+ | * This allows you to enter either: | ||
+ | * a controlled heading (AAP) for the related entity (e.g., [[http:// | ||
+ | |RDA 18.4.1.2]]) | ||
+ | * a description of the related entity (if allowed for that particular relationship, |