Differences

This shows you the differences between two versions of the page.

Link to this comparison view

howto:addlinktorelatedentity [2014/11/22 18:06] (current)
Line 1: Line 1:
 +====== How to: Add a Link to a Related Entity ======
 +===== Quick Steps =====
  
 +In a record for an entity, if you determine that there is a need to link this entity data to data for another entity:
 +  * Find the appropriate relationship element, e.g.:
 +    * In a Work record, find the 'Expression of Work', or the 'Creator', or the 'Other Person, Family, or Corporate Body Associated with a Work', or the 'Related Work' element
 +    * In a Manifestation record, find the 'Exemplar of Manifestation', or the 'Expression Manifested', or the 'Related Manifestation' element, etc.
 +    * Etc.
 +  * Click on the element name to see whether there is a more specific relationship designator that you can use
 +    * Choose a more specific designator if it applies
 +  * Right-click on the text box for the relationship element, and select:
 +    * Link to (EI)--to link to an existing record
 +    * [[details:searchandretrieval|Search for name in NAF <F3>]]--to find and import an outside record, and link to it
 +    * [[howto:createnewexpdata|Create new ...]] --to create and link to an appropriate new record
 +    * Enter text (unlinked)--to enter either:
 +      * a controlled heading (AAP) for the related entity
 +      * a description of the related entity (if allowed for that particular relationship)
 +  * If you choose one of the linking options above, RIMMF adds a link to the related record, and automatically adds a back-link in the record for the related entity, using the RIMMF Identifiers for each record
 +
 + ===== Detailed Steps =====
 +
 +To link from a relationship element in one record to a related record:
 +
 +  * Find the appropriate relationship element, e.g.:
 +    * In a Work record, find:
 +      * the primary relationship element:
 +        * Expression of Work
 +      * a secondary relationship element:
 +        * Creator
 +        * Other Person, Family, or Corporate Body Associated with a Work
 +        * Related Work
 +    * Etc.
 +
 +  * Click on the Element name to see whether there is a more specific relationship designator that you can use
 +    * If a list of relationship designator elements is long, you can see it in a more structured view:
 +      * Enter <F7> to see grouped designators
 +      * Expand [+] boxes to see more specific designators
 +    * To see the definition for the elements:
 +      * Click on the Element Options column
 +      * Select 'Show definition'
 +    * Choose a more specific designator if one applies
 +
 +  * Right-click on the text box for the relationship element, and select one of the following options:
 +    * {{:r3snaps:howtolinkto_1.png?400|}}
 +
 +    * **Link to (EI)**
 +      * This displays an alphabetical list of the Authorized Access Points (AAP) of the entities that are appropriate for the type of relationship and that are already in the [[menu:entityindex|Entity Index]]. If you are selecting: 'Expression of Work' then only Expression AAP will display; Creator, then only Person, Family, and Corporate Body AAP will display; etc.
 +      * In a long list:
 +        * Use the up and down arrows to find the AAP for the entity that you need
 +        * Type the first letter of the AAP for the entity that you seek, to start at the beginning of the list of AAP that begin with that letter
 +      * If you find the AAP that you need, select the AAP
 +      * RIMMF adds a link in the starter record to the related record, and automatically adds a back-link in that related record, using the RIMMF Identifiers (RID) for each record; and displays the AAP and the RID for the related entities in each record
 +      * You can double-click on the AAP+RID to see the related record and the back-link to the original record
 +
 +    * **Search for name in NAF <F3>**
 +      * This takes you to the [[details:searchandretrieval|RIMMF Search & Retrieve Tool]]
 +      * Follow the steps outlined [[howto:searchandretrieve|**here**]] to find and import an outside record, and link to it
 +      * RIMMF adds a link in the starter record to the imported related record, and automatically adds a back-link in that related record, using the RIMMF Identifiers (RID) for each record; and displays the AAP and the RID for the related entities in each record      
 +      * You can double-click on the AAP+RID to see the original record and the back-link to the imported record
 +
 +
 +    * **Create new ...**
 +      * Follow the steps outlined [[howto:createnewexpdata|**here**]] to create and link to data for an appropriate new entity
 +      * RIMMF adds a link in the starter record to the new related record, and automatically adds a back-link in that related record, using the RIMMF Identifiers (RID) for each record; and displays the AAP and the RID for the related entities in each record      
 +      * You can double-click on the AAP+RID to see the original record and the back-link to the new record
 + 
 +
 +    * **Enter text (unlinked)**
 +      * This allows you to enter either:
 +      * a controlled heading (AAP) for the related entity (e.g., [[http://access.rdatoolkit.org/rdachp18_rda18-226.html
 +|RDA 18.4.1.2]])
 +      * a description of the related entity (if allowed for that particular relationship, e.g., [[http://access.rdatoolkit.org/rdachp24_rda24-198.html|24.4.3]]))
howto/addlinktorelatedentity.txt ยท Last modified: 2014/11/22 18:06 (external edit)
Back to top
CC Attribution-Noncommercial-Share Alike 3.0 Unported
Driven by DokuWiki Recent changes RSS feed