no way to compare when less than two revisions
Differences
This shows you the differences between two versions of the page.
— | detailstutorial7 [2023/06/07 20:39] (current) – created - external edit 127.0.0.1 | ||
---|---|---|---|
Line 1: | Line 1: | ||
+ | ====== Using RIMMF. Tutorial #7, Import a problem Bib record for a Manifestation of an Expression that is already in your EI ====== | ||
+ | In this tutorial, we are going to learn about importing another LC Bib record as a RIMMF Manifestation record when its Work and Expression records should find matches, but don't. | ||
+ | |||
+ | <hidden **Click here for 'Open RIMMF' instructions and for a link to the pre-built folder for the previous tutorial**> | ||
+ | \\ | ||
+ | |||
+ | ** Open RIMMF ** | ||
+ | * Open RIMMF | ||
+ | * Make sure that you are using the ' | ||
+ | |||
+ | At the bottom of the RIMMF screen, look for " | ||
+ | |||
+ | * Open the Entity Index (EI) < | ||
+ | |||
+ | The EI should now contain: | ||
+ | Composite Key | ||
+ | -------------------------------------------------------------------------- | ||
+ | Goudge, Elizabeth, 1900-1984 | ||
+ | Goudge, Elizabeth, 1900-1984. Herb of grace Work | ||
+ | Goudge, Elizabeth, 1900-1984. Eliots of Damerosehay saga Work | ||
+ | Goudge, Elizabeth, 1900-1984. Herb of grace. German | ||
+ | Pilgerherberge : Roman. Morgarten Verlag. [1949]. Volume | ||
+ | Scarpi, N. O., 1888-1980 | ||
+ | Kahn, Harry, 1883-1970 | ||
+ | Pilgrim' | ||
+ | Goudge, Elizabeth, 1900-1984. Herb of grace. English | ||
+ | Goudge, Elizabeth, 1900-1984. Eliot heritage | ||
+ | Pilgrim' | ||
+ | |||
+ | |||
+ | * If necessary, change to that data folder (see: [[howto: | ||
+ | |||
+ | **Alternate: | ||
+ | |||
+ | If you want to jump to this tutorial without doing the previous tutorials, follow the [[menu: | ||
+ | * http:// | ||
+ | |||
+ | If you intend to use this file to proceed through the remaining tutorials, | ||
+ | remember that it is located in your ' | ||
+ | |||
+ | </ | ||
+ | |||
+ | ===== Import a Bib record for a Manifestation ===== | ||
+ | |||
+ | ===== Find and View the Manifestation Record for Importing ===== | ||
+ | |||
+ | * <F3> | ||
+ | * Change the Search Source to ' | ||
+ | * Search: Herb of grace | ||
+ | * Select the " | ||
+ | |||
+ | * Click < | ||
+ | |||
+ | Notice that the R-Tree is going to import | ||
+ | a complete set of records (all are checked for import). | ||
+ | | ||
+ | The asterisk(*) by the Work and Expression labels | ||
+ | indicates that RIMMF could not find matches for those headings | ||
+ | and so will create records from the data it can glean | ||
+ | from the Manifestation. | ||
+ | | ||
+ | But the Work, Expression, and Author *should* already be in the EI, | ||
+ | imported during earlier Tutorials. | ||
+ | | ||
+ | Watch out for this when using RIMMF. In this particular situation | ||
+ | the LC cataloger used the wrong heading in the Bib record | ||
+ | for the author (her dates are missing). | ||
+ | | ||
+ | For matching Works, RIMMF matches on the following elements: | ||
+ | - the Identifier for the Work (e.g., the LCCN of a NAF record, | ||
+ | which is, unfortunately, | ||
+ | so we don't have this to match on) | ||
+ | - the AAP for the Work | ||
+ | | ||
+ | The AAP for the Work and Expression records in the EI begin with: | ||
+ | " | ||
+ | The AAP for the Work and Expression records created by RIMMF | ||
+ | from data in the ' | ||
+ | " | ||
+ | So RIMMF rejects the incoming AAP as a match. | ||
+ | | ||
+ | And, since there is another | ||
+ | authority record in the NACO file | ||
+ | for a different person, with the same name but without dates, | ||
+ | RIMMF imported the record for that person | ||
+ | instead of the ' | ||
+ | | ||
+ | The best thing to do here, is to turn off import | ||
+ | for everything except the Manifestation, | ||
+ | bring in only the Manifestation, | ||
+ | and manually link it to the matching Expression | ||
+ | and thus to the Work and Author, etc. | ||
+ | |||
+ | |||
+ | ===== Import Duplicates and Then Get Rid of Them ===== | ||
+ | |||
+ | But what if we don't realize that we will be loading duplicates? | ||
+ | How do we handle that? | ||
+ | |||
+ | * Click < | ||
+ | * Close the R-Tree | ||
+ | * < | ||
+ | |||
+ | Looking at the added records in the EI, | ||
+ | we can see that our new set | ||
+ | is not going to link up to our existing records | ||
+ | because of the missing dates for Elizabeth. | ||
+ | | ||
+ | This becomes even more obvious if you sort the records | ||
+ | alphabetically by their Composite Keys (AAPs). | ||
+ | |||
+ | * Click on the ' | ||
+ | |||
+ | So we need to delete the Person, Work, and Author | ||
+ | from the set that we just brought in. | ||
+ | |||
+ | We can: | ||
+ | * [[menu: | ||
+ | * or we can [[menu: | ||
+ | |||
+ | We will delete the records from the EI, as a group. | ||
+ | |||
+ | * In the EI, click on the heading for " | ||
+ | * Click the <Open in R-Tree> button; or, Right-click and select 'Open in R-Tree' | ||
+ | |||
+ | * Click the <Dig> button twice (to find all of the records in the set) | ||
+ | * Click the Select all checkbox (the column heading with a checkmark) | ||
+ | * Unselect the Manifestation (we want to keep that) | ||
+ | |||
+ | * Click the arrow beside the < | ||
+ | * Select <Delete all at once> | ||
+ | |||
+ | Be *very* careful about deleting records, | ||
+ | once they are gone, they are gone. | ||
+ | | ||
+ | If, for example, you accidentally deleted something, | ||
+ | you would have to add it again, | ||
+ | and then find everything to which it should be linked, | ||
+ | and manually add the links again. | ||
+ | |||
+ | * Read the message, and click <Yes> and <OK> for each confirmation | ||
+ | |||
+ | * Close the R-Tree | ||
+ | |||
+ | ===== Manually Link a Manifestation to an Existing Expression ===== | ||
+ | |||
+ | Now we need to manually link the Manifestation record | ||
+ | that we kept | ||
+ | to the correct Expression record. | ||
+ | |||
+ | * At the EI | ||
+ | * Double-click on the heading for: Pilgrim' | ||
+ | * Click on the last element in the record | ||
+ | * <F4> | ||
+ | * In the Element Label box, enter: Expression Manifested | ||
+ | * <Tab> | ||
+ | * <F5> | ||
+ | * Select <Link to (EI)> | ||
+ | * Double-click: | ||
+ | |||
+ | * Save the record < | ||
+ | |||
+ | ===== View the R-Tree for your set ===== | ||
+ | |||
+ | * Click the [E] button to go to the Expression record | ||
+ | * Click the button for the < | ||
+ | |||
+ | As you can see, the Manifestation is, now, | ||
+ | part of the correct Goudge set. | ||
+ | | ||
+ | But we haven' | ||
+ | |||
+ | ===== Edit the Manifestation Record ===== | ||
+ | |||
+ | * Double-click on the heading for: Pilgrim' | ||
+ | |||
+ | I don't actually see anything that I need to edit, | ||
+ | at least, not without the item in hand. | ||
+ | | ||
+ | But I do notice the 'Title Proper of Series' | ||
+ | which tells me that I can add yet another | ||
+ | Series relationship to this Work. | ||
+ | |||
+ | ===== Add a Series Relationship link to the Work Record ===== | ||
+ | |||
+ | * Click the [W] button | ||
+ | * Put your cursor on the last element | ||
+ | * <F4> | ||
+ | * Type: Related Work | ||
+ | * <Tab> | ||
+ | * Click on the Related Work label | ||
+ | * Type: In Series | ||
+ | * <Tab> | ||
+ | * Try to find a NACO Authority record for the series | ||
+ | * <F3> | ||
+ | |||
+ | * Change Search Source to: [NAF]N/T | ||
+ | * Search: Goudge, Elizabeth, 1900-1984. Eliot Family Trilogy | ||
+ | |||
+ | This will fail to find a hit. | ||
+ | | ||
+ | Give up on finding a NACO Authority record for the series. | ||
+ | |||
+ | * Go back to the Work record | ||
+ | * [[howto: | ||
+ | * With the cursor still on the 'In Series' | ||
+ | * <F5> | ||
+ | * Select: <Create new Work> | ||
+ | * Select the <work template TMQ.aSimple.txt> | ||
+ | |||
+ | Once again, we are going to make another very brief Work record | ||
+ | for this series. | ||
+ | |||
+ | This time, we know 4 things about this series: | ||
+ | 1. Its title | ||
+ | 2. Its author | ||
+ | 3. Its Form of Work: Series | ||
+ | 3. Its series number | ||
+ | |||
+ | * Click on the Text box for ' | ||
+ | * Enter: Eliot Family trilogy | ||
+ | * Click on the Text box for 'Form of Work' | ||
+ | * Enter: Series | ||
+ | |||
+ | * Click on the Element Label for ' | ||
+ | * Change it to ' | ||
+ | * <Tab> <Tab> | ||
+ | * <F5> on the Text box for ' | ||
+ | * Select <Link to (EI)> | ||
+ | * Double-click: | ||
+ | |||
+ | * Hit < | ||
+ | |||
+ | Notice that the Variant Access Point for the Work is also autofilled. | ||
+ | |||
+ | * Click on the Text box for ' | ||
+ | * Select <fully established> | ||
+ | * Click on the Text box for ' | ||
+ | * Enter: Pilgrim' | ||
+ | |||
+ | Notice that a Related Work link has already been provided in this Series record; | ||
+ | it is labeled ' | ||
+ | in the Work record for Herb of grace. We call this ' | ||
+ | |||
+ | * Click on the Text box for ' | ||
+ | * Enter: Book Two | ||
+ | | ||
+ | * Save the record < | ||
+ | |||
+ | ===== View the R-Tree for your set ===== | ||
+ | |||
+ | * Click the < | ||
+ | * Expand the ' | ||
+ | |||
+ | Notice that this series is the Series container of | ||
+ | the Work "Herb of grace" | ||
+ | which is also in 2 other series; | ||
+ | or are they the same series with variant titles? | ||
+ | That question will have to wait for another time. | ||
+ | | ||
+ | In the meantime, a search on any of those series headings | ||
+ | will find the same Work "Herb of grace" | ||
+ | and all its Expressions, | ||
+ | | ||
+ | But I would rather like to make it easy to select | ||
+ | the Series Works from the individual Works | ||
+ | for this author; | ||
+ | and I also want to show you something really neat. | ||
+ | |||
+ | * Double-click the "Eliot Family Trilogy" | ||
+ | * Tick the AAP **checkbox** for 'Form of Work' (to the far right) | ||
+ | * Click in the Text box for the Authorized Access Point | ||
+ | |||
+ | Notice that the AAP changes, | ||
+ | to include the Form of Work as a qualifier. | ||
+ | |||
+ | * Close and Save the record | ||
+ | * Return to the R-Tree | ||
+ | |||
+ | * Double-click the " | ||
+ | * Tick the AAP checkbox for 'Form of Work' | ||
+ | * Click on the AAP Text box | ||
+ | * Save the record < | ||
+ | * Double-click on the ' | ||
+ | |||
+ | This takes you to the "Herb of grace" Work record | ||
+ | and notice that the two 'In Series' | ||
+ | in their records | ||
+ | now display " | ||
+ | | ||
+ | This is one of the real strengths of RDA in RIMMF, | ||
+ | that when you make a change in the AAP of a record, | ||
+ | that change is instantly displayed | ||
+ | wherever that AAP displays. | ||
+ | |||
+ | * Save < | ||
+ | * Go to its R-Tree | ||
+ | * Expand the ' | ||
+ | |||
+ | * Double-click the "Eliot heritage" | ||
+ | * Tick the AAP checkbox for 'Form of Work' | ||
+ | * Click in the AAP Text box | ||
+ | * Close and Save the record | ||
+ | |||
+ | * Close the R-Tree | ||
+ | |||
+ | Back at the EI, notice that it is now easy | ||
+ | to pick out the 3 series Works from the list | ||
+ | |||
+ | ===== End this Tutorial ===== | ||
+ | |||
+ | * Close everything | ||
+ | * Save any records that need saving | ||
+ | |||
+ | If you are finished playing with RIMMF for now, close RIMMF. If you want to proceed, go to [[detailstutorial8|Tutorial #8]] |