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— | detailstutorial1 [2023/06/07 20:39] (current) – created - external edit 127.0.0.1 | ||
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+ | ====== Using RIMMF. Tutorial #1, Import a NAF record for a Person ====== | ||
+ | In this tutorial we will learn how to: | ||
+ | - Make a new, empty data folder of RIMMF records | ||
+ | - Import a MARC authority record for a Person from the NACO Authority File (NAF) to that folder. | ||
+ | |||
+ | ===== Open RIMMF ===== | ||
+ | * Find and open the RIMMF program | ||
+ | |||
+ | If this is the first time that you have opened the program, just be sure that you have [[menu: | ||
+ | |||
+ | |||
+ | <WRAP center round info 60%> | ||
+ | Notice that the Data folder in use is | ||
+ | probably: ' | ||
+ | This is shown at the bottom of the | ||
+ | RIMMF screen, e.g.: | ||
+ | 'Data folder: Documents\RIMMF3\Data\' | ||
+ | </ | ||
+ | |||
+ | ===== Make a New Data Folder called ' | ||
+ | First, you need a new data folder, just for these Tutorials; so your first step is to create that folder, and, at the same time, make it your default folder: | ||
+ | |||
+ | * Note that you want to name your new folder ' | ||
+ | * Return to this page, once you have made the New folder | ||
+ | |||
+ | * Open the following instructions in a new Window, so that you can see those instructions and these at the same time: | ||
+ | * Follow the instructions here: | ||
+ | * [[howto: | ||
+ | | ||
+ | Now you are ready to begin adding records to your folder. We will begin by importing a MARC authority record for a Person from the NACO Authority File (NAF). | ||
+ | |||
+ | ===== Import a NAF record for a Person ===== | ||
+ | ==== Find and View the Person Authority Record for Importing ==== | ||
+ | |||
+ | * Open the RIMMF Search and Retrieval Tool <F3> | ||
+ | * Read more about how to use this tool [[details: | ||
+ | |||
+ | * Enter this name in the ' | ||
+ | * Capitalization does not matter, but punctuation does | ||
+ | * Leave the [[details: | ||
+ | * Hit < | ||
+ | |||
+ | Note that you are shown only 10 hits, | ||
+ | but in those hits are two possible matches for your Person. | ||
+ | | ||
+ | Always remember to check the records you find, | ||
+ | to be sure that they correctly match what you are seeking. | ||
+ | |||
+ | * Click <View MARC> for each of the two possible matches | ||
+ | |||
+ | The one you want is Goudge, Elizabeth, 1900-1984 | ||
+ | |||
+ | * With that heading selected: | ||
+ | * Move her MARC record to the side | ||
+ | * Click < | ||
+ | * Notice which MARC data: | ||
+ | * mapped over, and to where | ||
+ | * did not map over | ||
+ | |||
+ | Consider sending TMQ advice on how to map whatever did not map. | ||
+ | |||
+ | * Click < | ||
+ | |||
+ | See what happens--the record is discarded | ||
+ | |||
+ | * Close the MARC record | ||
+ | |||
+ | ==== Import, then Delete the Person Record ==== | ||
+ | At the Search and Retrieval Tool <F3>: | ||
+ | * Select ' | ||
+ | * Click < | ||
+ | * Click <Add record> | ||
+ | * Click the [[details: | ||
+ | |||
+ | The R-Tree opens, and shows the single record | ||
+ | that was imported with no related records | ||
+ | |||
+ | * Double-click the ' | ||
+ | |||
+ | This returns you to her record | ||
+ | |||
+ | * Click File | Delete or < | ||
+ | * Click <Yes> to confirm deletion | ||
+ | * Click <OK> | ||
+ | |||
+ | The heading might still show in the R-Tree, | ||
+ | ignore it and just close the R-Tree | ||
+ | if it is still open | ||
+ | |||
+ | ==== Import the Record Again, and Work with the EI ==== | ||
+ | Return to the RIMMF Search and Retrieval Tool <F3>, again | ||
+ | * Search: Goudge, Elizabeth, 1900-1984 | ||
+ | |||
+ | This time, that heading should appear at the top of the list | ||
+ | with the heading already selected | ||
+ | |||
+ | * Click < | ||
+ | * Click <Add record> | ||
+ | * Close the record (Click the [X]) | ||
+ | |||
+ | * Open the [[menu: | ||
+ | |||
+ | * Select the Composite Key for Elizabeth | ||
+ | * Click the [[menu: | ||
+ | |||
+ | This returns you to her record | ||
+ | |||
+ | * Close the record (Click the [X]) | ||
+ | * Select Composite Key for Elizabeth, again | ||
+ | * Click the [[menu: | ||
+ | * Read the message | ||
+ | * Click <Yes> to confirm deletion | ||
+ | * Click <OK> | ||
+ | * Close the EI | ||
+ | |||
+ | ==== Import the Record Again, and Add Data to it ==== | ||
+ | |||
+ | Return to the RIMMF Search and Retrieval Tool <F3>, again | ||
+ | * If the " | ||
+ | * Click < | ||
+ | * Click **<Add record> | ||
+ | * Close the record (Click the [X]) | ||
+ | | ||
+ | * Reopen the EI < | ||
+ | * Select Composite Key for Elizabeth | ||
+ | * Click the **down arrow** at <Open selection> | ||
+ | * Select <person template TMQ.txt> | ||
+ | |||
+ | This opens the record in the default TMQ Person template, | ||
+ | with empty elements, some of which you might be able to fill, | ||
+ | with a little research. | ||
+ | |||
+ | * Enter <F3> | ||
+ | |||
+ | Now we are going to try to find out more about this author, | ||
+ | from a different source. | ||
+ | |||
+ | * In the [[details: | ||
+ | * Change the search term to: Goudge, Elizabeth | ||
+ | * Click < | ||
+ | |||
+ | You can read the Wikipedia article if you like, | ||
+ | but the main thing to note is that our author | ||
+ | is aka Elizabeth de Beauchamp Goudge. | ||
+ | |||
+ | * Return to her Person record | ||
+ | * Find the Element Label: Variant Name for the Person | ||
+ | * Enter ' **Goudge, Elizabeth de Beauchamp** ' (in the correct format) in the Text box for that element | ||
+ | * < | ||
+ | * Click on the RDA Rule # (9.2.3) to see the instructions for this element | ||
+ | |||
+ | You will need a subscription to the RDA Toolkit, | ||
+ | in order to access RDA instructions | ||
+ | |||
+ | * Return to the Person record | ||
+ | * Click on Label for the 2nd ' | ||
+ | * Copy that element (see [[howto: | ||
+ | |||
+ | * Click the < | ||
+ | * Copy the URI for the Wikipedia entry (from the bottom of the Wikipedia screen, to the right of the < | ||
+ | * **Paste the URI** in the empty Text box for the ' | ||
+ | < | ||
+ | * < | ||
+ | |||
+ | * Close Wikipedia | ||
+ | * Close the Person record | ||
+ | * Click <Yes> to save the changes | ||
+ | |||
+ | ==== Import the record again, this time as a duplicate ==== | ||
+ | |||
+ | Return to the RIMMF Search and Retrieval Tool <F3>, again | ||
+ | * Select Search Source: [ID]NAF | ||
+ | * Search: Goudge, Elizabeth, 1900-1984 | ||
+ | * Click < | ||
+ | |||
+ | The Person record that you are trying to import | ||
+ | is already in your Entity Index, | ||
+ | so RIMMF opens that record with the message: | ||
+ | "This entity record is already in your EI" | ||
+ | |||
+ | This means that we found this Person entity record | ||
+ | already in your EI (Entity Index). | ||
+ | | ||
+ | You should go back to the record | ||
+ | you were trying to import <F3> | ||
+ | and View the MARC record for it again, | ||
+ | < | ||
+ | to be sure it really is the same | ||
+ | as the record that RIMMF says is a match. | ||
+ | | ||
+ | RIMMF matches on the data for the following elements: | ||
+ | - Identifier for the Person (e.g., LCCN) | ||
+ | - AAP for the Person | ||
+ | |||
+ | If the incoming record | ||
+ | is not the same as the EI record, | ||
+ | then change something in the incoming or EI record | ||
+ | to prevent the incoming record from matching to the EI record. | ||
+ | | ||
+ | If the incoming record | ||
+ | is indeed the same as the EI record, | ||
+ | then see whether there is anything new | ||
+ | that you could add from the incoming to the EI record. | ||
+ | | ||
+ | There is nothing new to add to this EI record. | ||
+ | |||
+ | * Close the record | ||
+ | |||
+ | ==== View the R-Tree for your set ==== | ||
+ | |||
+ | * Go to the EI < | ||
+ | * Select the Goudge heading | ||
+ | * Click the <Open in R-Tree> button; or < | ||
+ | |||
+ | Notice that we have: | ||
+ | 1 Person record | ||
+ | |||
+ | * Double-click on the Goudge heading | ||
+ | |||
+ | This opens the Person record again | ||
+ | |||
+ | ==== End this Tutorial ==== | ||
+ | |||
+ | * Return to the Main form | ||
+ | * From a record, choose [[menu: | ||
+ | * From the Main menu, choose [[menu: | ||
+ | |||
+ | If you are finished playing with RIMMF for now, close RIMMF. If you want to proceed, go to [[detailstutorial2|Tutorial #2]] | ||