Main Menu: Tools Menu: Entity Index

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Quick Steps

  • Press <Ctrl+E> at any time; or
  • Choose 'Tools | Entity Index' from the main menu
  • Choose from the functions listed under Detailed Steps in the Table of contents for this page:

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Detailed Steps

The Entity Index (EI) is a table of all of the records that you have stored in a particular data folder in RIMMF.

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Open the Entity Index

To access the EI, you can either:

  • Press <Ctrl+E> at any time; or
  • Choose 'Tools | Entity Index' from the main menu

Each RIMMF record in a database has one entry in this table.

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Open a record from the Entity Index

There are 3 ways to open a record in the EI:

  1. Double-click on the record to open (this shows only the elements that contain data)
  2. Select the record to open and:
    1. Click the 'Open selection' button to open the record (this shows the record with only the elements that contain data); or
    2. Click the down arrow on the right of the button to choose a template in which to open the record (this shows the record with all elements included in the template, whether or not they contain data)

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Open the R-Tree for a record from the Entity Index

To open the R-Tree for a record in the EI:

  • Select the record to open
  • Click the 'Open in R-Tree' button
  • The R-Tree of records that are linked to the record will display
  • Go **here** to learn more about the R-Tree

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Delete a single record from the Entity Index

To delete a single record from the EI:

  • Select the record
  • Click the 'Delete selection' button
    • If the Confirmation tells you that this record is linked to other records:
      • and you think you might want to delete some or all of the other records that are linked to this record:
        • then cancel this step (click <No>)
        • follow the
      • then then follow the instructions to open the record and then go to the R-Tree and find each record and note down the RIMMF Identifier (RID) of those linked records, in case you want to delete all of the records in the set
  • Confirm or reject deletion
    • If you confirm deletion:
      • and the record is not linked to other records, the record will be deleted
      • and the record is linked to other records, then the links in the other records to this record will be deleted and this record will be deleted
    • If you reject deletion (No), the process is canceled

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Delete a set of records from the Entity Index

IMPORTANT

Always use the 'Delete' button on the Entity Index to remove records, or open the record and choose <File | Delete> or <Ctrl+F11>. Deleting the record file itself (in Windows Explorer, for example) does not delete the record's links, and these links are very central to RIMMF's role as a visualization tool.

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Export from the Entity Index

  • Select the records to be exported
  • Click the down arrow beside <Export>:
    • Select an export format:
    • Click the <Export> button
  • Enter a filename, or accept the one provided
  • Click <OK>
  • Find the file on your Desktop

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Sort Columns in the Entity Index

To make it easer to scan a list and find a record, you can sort the list by any column, by clicking on the header of the column. The list above is sorted by 'Composite Key'.1)

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Search the Entity Index

To find records in the EI that contain a word or words:

  • Click in the Search box at the bottom of the screen
  • Enter a word or words you would like to find
    • Hit <Enter>
    • All of the records containing the word(s) will be highlighted, but they are not grouped, so you may have to go up and down the page to see them all
  • To clear a previous search, click the [X] button

For more details, see: How to: Search the Entity Index

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Change Font

To change the Font setting in this table:

  • Click the <Font> button

You have to close and re-open the EI to make the change to the font colour take effect.

1) The EI can be arranged, sorted, and filtered on all of the columns shown above (for general instructions on this, see How to use the DB Grids in RIMMF
menu/entityindex.txt · Last modified: 2014/12/14 11:12 by deborah
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