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+ | USING MARC REPORT FOR ORIGINAL RECORDS | ||
+ | |||
+ | MARC Report can be used to create original cataloging records from user-defined templates. The general overview for this feature would be: | ||
+ | 1. Create template records using the 'Edit Templates' | ||
+ | 2. During an Edit Session, press <F11> to add template(s) to the file you are working on. | ||
+ | |||
+ | ABOUT TEMPLATES | ||
+ | |||
+ | We supply only one template with the program, called the DEFAULT TEMPLATE. This template cannot be changed or added to an Edit Session; but you can copy it to create a new template, which you can then change to suit your needs. | ||
+ | |||
+ | To copy a Template, follow these steps: | ||
+ | 1. Select 'Edit Templates' | ||
+ | 2. Select the ' | ||
+ | 3. Under the Edit menu, select 'Save current record as a Template' | ||
+ | 4. Enter a new name for the template and click ' | ||
+ | The program will save the new template, and then go back to the template that you copied (the DEFAULT, in this case). | ||
+ | |||
+ | For example, let's say you use the steps above to create a template called 'BOOKS 1'. To make changes to 'BOOKS 1', you will first need to close the DEFAULT template, then repeat steps 1 and 2 above, only this time selecting the 'BOOKS 1' template in step 2 instead of the DEFAULT TEMPLATE. | ||
+ | |||
+ | You can also create templates from any existing record in an Edit Session by using the steps above. | ||
+ | |||
+ | You can make as many templates as you wish. | ||
+ | |||
+ | There are no rules on what you can put in a template as long as it conforms to general MARC principles: a tag is a three-digit number, an indicator is 0-9 or a blank, and the data portion contains at least one subfield delimiter. | ||
+ | NOTE: In order to save an empty tag, you will have to have at least one subfield present. | ||
+ | |||
+ | To Delete a template, open it using the Edit Templates option and press the < | ||
+ | |||
+ | Templates are stored as MARC files in a folder called ' | ||
+ | |||
+ | ABOUT THE TEMPLATE FLAG | ||
+ | |||
+ | All template records are created with a special flag in byte 23 of the leader (000/23) (which usually contains a zero). | ||
+ | |||
+ | MARC Report uses this Template Flag: | ||
+ | 1. to avoid validating template records, | ||
+ | 2. to display the name of the template, and some hints about editing templates, and | ||
+ | 3. to prevent Template records from being inadvertently added to an Edit Session. | ||
+ | |||
+ | ADDING A TEMPLATE TO AN EDIT SESSION | ||
+ | |||
+ | Whenever you have a MARC file open for editing, the following option will appear under the Edit menu: 'Add record to session--from Template' | ||
+ | |||
+ | When you select this option or press < | ||
+ | |||
+ | Edit the template as if it were any other record in your file. On the top right, where the Brief Messages usually appear, you will see the name that you gave the template when you created it. On the bottom right, where the Notes usually appear, you will see a hint that reminds you that this is a template record. | ||
+ | |||
+ | Once you have completed editing the template record, click on the Leader and enter a ' | ||
+ | |||
+ | To make this step easier to remember, the Notes window contains the following message (black print on a yellow background) whenever a template record is being edited: "This is a template record. In order to validate or save it to the current session, you have to click on the Leader and set 000/23 to ' | ||
+ | |||
+ | You can navigate away from a template record at any time, and when you come back to it, the screen will display exactly as described above. However, if you close the Edit Session, the template record will not be saved with the other records in the session, unless the Template Flag was cleared. | ||