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phelp:helpsubjects [2009/01/26 11:07] (current)
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 +SUBJECT HEADINGS TABLE
  
 +This table allows you to specify a list of subject heading tags and their corresponding indicator 2 values (which designate a Subject heading system/thesaurus). 
 +
 +HOW IT WORKS
 +
 +During validation, the program will check for the presence of any matching tag/indicator combination for which the 'Enabled' column is set to 'Y'. 
 +
 +If none of the 'Enabled' tag/indicator combinations are present, the Missing Subject warning is displayed. (The color code for Missing Subject warnings is Red, the same as any Cataloging Check.)
 +
 +The purpose of this check is to alert the cataloger whenever a record lacks any subject headings that meet the criteria of this table.
 +
 +The default settings assume that in your system you index LCSH (6xx I2 = 0), and Local (6xx I2 = 4) subject headings. Thus, if MARC Report does not find a 6xx with either a second indicator of 0 or 4 in a record, it will report that record as missing a subject heading.  So, if you index indicators with other values, or do not index indicator values '0' or '4', then you should change the default settings.
 +
 +By default, this check is performed on all records. You can disable this option for Fiction records (determined by checking whether the 008 Literary Form field is coded other than '0') by de-selecting the 'Include Fiction' checkbox on the Cataloging Check options page. 
 +
 +You can disable this option for Non-Print records by de-selecting the 'Include Non-Print' checkbox on the Cataloging Check options page. 
 +
 +The Subject table contains three fields.
 +
 +1) ENABLED
 +
 +This field is either set to 'Y' (Yes) or 'N' (No). By default, only the rows that designate LCSH headings (Indicator 2 = '0') are set to 'Y'. If you use a different subject heading system, or a local subject heading tag, you should enable it, or add it to the table if necessary.
 +
 +2) TAG
 +
 +This field contains a USMARC tag from 600 to 699.
 +
 +3) INDICATOR 2 VALUE
 +
 +This field contains the indicator 2 value which designate a Subject heading system/thesaurus. The indicator values should be one of the following:
 +
 + 0 Library of Congress Subject Headings 
 +      1 LC subject headings for children's literature
 + 2 Medical Subject Headings
 + 3 National Agricultural Library subject authority file
 + 4 Source not specified
 + 5 Canadian Subject Headings
 + 6 Repertoire des vedettes-matiere
 + 7 Source specified in subfield $2
 +
 +
 +WHAT IS A SET?
 +
 +We use the term 'Set' to refer to groups of decisions that you have saved about how MARC Report should operate. These sets are useful if you frequently work on files from different vendors or files of different types of records, and would like to configure the messages that are available accordingly.
 +
 +HOW TO MAKE CHANGES
 +
 +The default set is called 'DEFAULT'. You may not make changes to the default set. 
 +
 +To make changes to the Subject headings table, you will first need to create a new set from the default set. Click on the 'Save Set As' button, enter a descriptive name for the new set, and click 'Save'. From this point on, this new set will be the one that the program uses (until you activate a different set).
 +
 +Once you have created a new set, you can begin to customize it. 
 +
 +To disable or turn off a particular Subject check, click the ENABLED column of the tag you wish to disable and type 'N'. To enable a Subject field check that you have previously disabled, click the ENABLED column of the tag and type 'Y'.
 +
 +HOW TO ADD A SUBJECT FIELD CHECK
 +
 +You may wish to add your own tags to his table so that you can be alerted whenever an important local subject heading is not present in a record. 
 +
 +Click on the row below where you would like to add a tag and then press the <Insert> key. Or, if you want to add something to the very end of the table, go to the last row and press the Down Arrow key.
 +
 +Then enter the appropriate values as defined above.
 +
 +NOTE: If you add or enable a Subject check for a local tag that is not included in one of the LC validation tables, you will have to add this tag to your Local validation table. For example, 690 is not defined as a valid tag in MARC 21, and will therefore always come up as invalid. The workaround is to add 690 to your local validation table as a valid tag. 
 +
 +HOW TO DELETE A SUBJECT CHECK
 +
 +We recommend that you disable checks (by setting the ENABLED column to 'Y') rather than deleting them.
 +
 +SAVING CHANGES
 +
 +When you are finished making changes, click the 'Save' button to save your changes; if you press the 'Cancel' button, the Subject table will be restored to the state it was when you last opened it.
 +
 +If you enter any incorrect data, or leave one of the columns blank, the program will alert you when you click the Save button.  Note also that any duplicate rows will be discarded when the window is closed. 
 +
 +SORTING
 +
 +You can sort this table simply by clicking on any of the column titles. Clicking on the column title a second time, reverses the sort order. By default, the table is sorted on Indicator 2.
phelp/helpsubjects.txt · Last modified: 2009/01/26 11:07 (external edit)
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