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+ | RECORD-BY-RECORD MODE | ||
+ | |||
+ | This page describes ' | ||
+ | |||
+ | NOTE: All features available in Record-By-Record mode are also available in Edit mode. | ||
+ | |||
+ | In Record-by-Record mode, MARC report displays a tagged MARC record in its main window, and messages about any problems in the record in the two smaller windows on the right. | ||
+ | |||
+ | BRIEF MESSAGES | ||
+ | |||
+ | The top right window contains 'Brief Messages', | ||
+ | |||
+ | Brief Messages usually consist of a MARC Tag, followed by a dash, followed by the occurrence number of the tag in the MARC record, followed by a ' | ||
+ | |||
+ | These Brief Messages are color-coded to help you quickly group related problems. | ||
+ | |||
+ | Message Color Problem Group | ||
+ | |||
+ | Blue Invalid data Validation | ||
+ | Orange User-defined | ||
+ | Purple Obsolete cataloging | ||
+ | Teal OCLC--Obsolete/ | ||
+ | Green [reserved] | ||
+ | Red Cataloging Checks | ||
+ | Black Mandatory data Cataloging Checks | ||
+ | |||
+ | Clicking on a Brief message results in two changes to the display. First, the data element being reported as a problem is automatically selected in the MARC window. If you are in Edit mode, you can begin to correct the problem immediately, | ||
+ | |||
+ | To adjust the font of the Brief messages, click on the caption "Brief Messages" | ||
+ | |||
+ | NOTES | ||
+ | |||
+ | The bottom right window contains ' | ||
+ | |||
+ | To adjust the font of the Notes, click on the caption " | ||
+ | |||
+ | BRIEF MESSAGE PROPERTIES | ||
+ | |||
+ | The following options are available when you right-click on a Brief Message. | ||
+ | |||
+ | Disable Review--for This session only | ||
+ | |||
+ | If you select this option, the review or problem identified by the selected item will not appear in any more Brief Messages during the current session. However, once you exit the session (ie. quit validating the file or select another file to validate), the review in question is re-enabled. To permanently disable a review, see the next topic. | ||
+ | |||
+ | Disable Review--for All sessions | ||
+ | |||
+ | If you select this option, the review or problem identified by the selected item is permanently disabled--it will not appear in any more Brief Messages, even if you exit the program and restart MARC Report. These reviews are entered into a database on your system, which you may edit and organize by clicking the ' | ||
+ | |||
+ | Important: Almost all reviews (except the ' | ||
+ | |||
+ | FIND NEXT RECORD (GREEN ARROW) | ||
+ | |||
+ | On the right hand panel, under the list of Brief Messages, there is a box captioned 'Find Next record with:' | ||
+ | |||
+ | When you click on a brief message, the clicked-upon message is copied down to this box. If you then press the green arrow on the right, the program begins to scan ahead through each record in the file until it reaches either the next record with this message, or the end of file. | ||
+ | |||
+ | This makes it easy to 'walk through a file' stopping only at records with a particular message. When the program reaches a matching record, it stops the scan on that record. To resume the same scan, simply press the Green Arrow again. | ||
+ | |||
+ | To abort a scan, or to clear the Find Next message box, press the red ' | ||
+ | |||
+ | FIND NEXT OPTIONS | ||
+ | |||
+ | The right-side of the green arrow button contains a dropdown list of options. | ||
+ | |||
+ | Find next record with this message--the default behavior, described above. | ||
+ | |||
+ | Find next record without this message--This option might be useful if you are working through a file where most records have the same problem. | ||
+ | |||
+ | FIND NEXT: SAVE RECORDS TO A FILE | ||
+ | |||
+ | It is also possible to copy all records that match a message in the 'Find Next' box to a separate file. To initiate this function, right-click the green arrow button and select 'Save records with message to a file'. | ||
+ | |||
+ | A new file will be created, and each record that is found during the 'Find Next' scan will be copied to this file. When the scan is stopped, either because there are no more hits or because the red ' | ||
+ | |||
+ | NB. The records that are saved still remain in the source file of the edit session (unless you have deleted them there). | ||
+ | |||
+ | By default, this function stops at each record with a matching message; if you want to simply run through the complete file without stopping, select the subsequent option from the green arrow button' | ||
+ | |||
+ | FIND NEXT--NOTES | ||
+ | |||
+ | If the program reaches the end of the file without finding a matching/ | ||
+ | |||
+ | Sometimes, if the program has been scanning for awhile it may seem like it is not responding to the stop button. If that happens, click it a few more times. | ||
+ | |||
+ | It is possible to manually type a brief message into the 'Find Next' box. However, the entry must exactly match the (normalized) brief message formatting used by the program: a three-digit tag, followed by a colon, one space, and then the exact message. Case does not matter. For fixed fields the format is: a three-digit tag, followed by a forward slash, followed by the element position normalized to two digits, a colon, one space, and the message. | ||
+ | |||
+ | A smarter approach would be to work from a Batch Mode report and copy (then paste) the message(s) you want to find from the batch report into the Find Next box. | ||
+ | |||
+ | |||
+ | PERFECTION | ||
+ | |||
+ | If no Brief Messages are displayed, the right panel will be replaced with a ' | ||
+ | |||
+ | NAVIGATION | ||
+ | |||
+ | In Record-By-Record mode, you can navigate back and forth through the MARC file using the five buttons that appear below the Notes window. From left to right, the buttons work as follows: | ||
+ | |||
+ | Go to the First record in the file | ||
+ | Go to the Previous record | ||
+ | Go to the Next record | ||
+ | Go to the Next record with problems | ||
+ | Go to the Last record in the file >| | ||
+ | |||
+ | |||
+ | Find the next record with an error (RED ARROW) | ||
+ | |||
+ | Clicking on the Red Arrow button will cause the program to scan to the next record that contains problems (a problem is defined as any record that causes a 'Brief Message' | ||
+ | |||
+ | This is useful if you have configured the program so that very few messages appear (by disabling cataloging checks and validation options), and want to quickly skip ahead to the next problem. It might also be useful if you are reviewing your work, say, after you have finished editing a batch of records. However, when navigating a typical file, with several messages for each record, use the Next (>) button instead of the Red Arrow. | ||
+ | |||
+ | To stop the program from seeking ahead to the next problem, right-click the Red Arrow button and select the 'Stop scan' option from the menu that appears. | ||
+ | |||
+ | You can always track the progress of a scan by watching the Record number indicator at the top of the MARC Report window. | ||
+ | |||
+ | OPEN URLs | ||
+ | |||
+ | If the record contains an URL in the subfield $u of a MARC field, you may browse to that url by pressing < | ||
+ | |||
+ | If no navigation begins, it may be because the program does not think the clicked on field contains a URL. MARC Report actually validates the tag/ | ||
+ | |||
+ | |||
+ | JUMP | ||
+ | |||
+ | The ' | ||
+ | |||
+ | The Jump box will be disabled if you press the ' | ||