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phelp:helpmandatory [2012/12/18 19:34] |
phelp:helpmandatory [2021/12/29 16:21] (current) |
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+ | MANDATORY FIELD TABLE | ||
+ | |||
+ | This table contains all the fields defined as ' | ||
+ | |||
+ | HOW IT WORKS | ||
+ | |||
+ | During validation, whenever a record lacks any Mandatory field/ | ||
+ | |||
+ | If you consistently and knowingly do not enter a field that the official MARC standards say is ' | ||
+ | |||
+ | NOTE: Remember that the standards say that these fields MUST be present, so do not turn these messages off lightly. | ||
+ | |||
+ | The Mandatory table contains four fields. | ||
+ | |||
+ | 1) ENABLED | ||
+ | |||
+ | This field is either set to ' | ||
+ | |||
+ | 2) TAG | ||
+ | |||
+ | This field contains any USMARC tag from 001 to 999. | ||
+ | |||
+ | 3) FORMAT | ||
+ | |||
+ | This field allows a tag to be specified as Mandatory for one format, but not mandatory for another. The formats currently supported by this field are: | ||
+ | |||
+ | USMARC Bibliographic (MARC 21) | ||
+ | Books (Print monographs) | ||
+ | Computer Files | ||
+ | Maps | ||
+ | Music | ||
+ | Serials | ||
+ | Visual Materials | ||
+ | Mixed Materials | ||
+ | USMARC Authority | ||
+ | USMARC Community Information | ||
+ | |||
+ | If you click twice in a FORMAT cell with your mouse, an arrow will appear, which when clicked, will display a pop-up list containing all of the format values listed above. | ||
+ | |||
+ | 4) SUBFIELD | ||
+ | |||
+ | This field contains the MARC subfield code within the tag that is defined as Mandatory. | ||
+ | |||
+ | If a subfield code is entered, then only that subfield is Mandatory, not the tag itself. In this case, if the tag is not present, there is no alert. There will only be an alert if the tag is present, and the subfield is not. | ||
+ | |||
+ | On the other hand, enter a ' | ||
+ | |||
+ | WHAT IS A SET? | ||
+ | |||
+ | We use the term ' | ||
+ | |||
+ | HOW TO MAKE CHANGES | ||
+ | |||
+ | The default Mandatory Fields set is called ' | ||
+ | |||
+ | To make changes to the Mandatory Fields, you will first need to create a new set. Select ' | ||
+ | |||
+ | From this point on, this new set will be the one that the program uses (until you activate a different set). | ||
+ | |||
+ | Once you have created a new set, you can begin to customize it. | ||
+ | |||
+ | To disable or turn off a Mandatory field check, click the ENABLED column of the tag you wish to disable and type ' | ||
+ | |||
+ | HOW TO ADD A MANDATORY CHECK | ||
+ | |||
+ | You may wish to add your own tags to his table so that you can be alerted whenever an important local tag is not present in a record. | ||
+ | |||
+ | Click on the row below where you would like to add a tag and then press the < | ||
+ | |||
+ | Then enter the appropriate values as defined above. | ||
+ | |||
+ | NOTE: If you add or enable a Mandatory check for a local tag that is not included in one of the LC validation tables, you will have to add this tag to your Local validation table. For example, 092 is not defined as a valid tag in MARC 21, and will therefore always come up as invalid. The workaround is to add 092 to your local validation table as a valid tag. | ||
+ | |||
+ | HOW TO DELETE A MANDATORY CHECK | ||
+ | |||
+ | We recommend that you disable checks (by setting the ENABLED column to ' | ||
+ | |||
+ | SAVING CHANGES | ||
+ | |||
+ | When you are finished making changes, click the ' | ||
+ | |||
+ | If you enter any incorrect data, or leave one of the four columns blank, the program will alert you when you click the Save button. | ||
+ | |||
+ | SORTING | ||
+ | |||
+ | You can sort this table simply by clicking on any of the column titles. Clicking on the column title a second time, reverses the sort order. | ||