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+ | ENABLE CATALOGING CHECKS | ||
+ | |||
+ | This option controls all of the options on this page. If it is not checked, none of the cataloging checks described here will be run. | ||
+ | |||
+ | All of the options on this form can be changed while a record is being reviewed or edited. When an option is changed while the program is running, as soon as the Options form is closed, the program reloads the validation tables and revalidates the record. | ||
+ | |||
+ | |||
+ | DESCRIPTION RULES SUPPORT (DRS) | ||
+ | |||
+ | The default setting for this option is ' | ||
+ | |||
+ | If a record being checked is RDA (040 $e rda): | ||
+ | |||
+ | setting DRS to ' | ||
+ | |||
+ | setting DRS to ' | ||
+ | |||
+ | setting DRS to ' | ||
+ | |||
+ | |||
+ | If a record being checked is AACR (040$e aacr or no 040$e): | ||
+ | |||
+ | setting DRS to ' | ||
+ | |||
+ | setting DRS to ' | ||
+ | |||
+ | |||
+ | setting DRS to ' | ||
+ | |||
+ | |||
+ | Under ' | ||
+ | |||
+ | Choose, ' | ||
+ | |||
+ | Choose, AACR, if you want to see AACR specific messages for all records, whether they are coded as RDA (040 $e rda) or AACR (040 $e aacr, or no 040 $e). When you encounter an RDA record: | ||
+ | |||
+ | First, you will see a single message: | ||
+ | |||
+ | Brief: 040: $e rda, but DRS=AACR | ||
+ | |||
+ | followed by this detailed note: | ||
+ | |||
+ | 040 subfield $e (Description conventions) contains ' | ||
+ | |||
+ | Then, if you follow the detailed instructions, | ||
+ | |||
+ | Choose, ' | ||
+ | |||
+ | First, you will see a single message: | ||
+ | |||
+ | Brief: 040: $e not rda, but DRS=RDA | ||
+ | |||
+ | followed by this detailed note: | ||
+ | |||
+ | 040 subfield $e (Description conventions) does not contain ' | ||
+ | |||
+ | Then, if you follow the detailed instructions, | ||
+ | |||
+ | |||
+ | |||
+ | CHECK FOR COMMON CATALOGING PROBLEMS | ||
+ | |||
+ | Click this checkbox to enable/ | ||
+ | |||
+ | EDIT | ||
+ | |||
+ | By default, all Cataloging Checks are enabled. | ||
+ | |||
+ | Click this button to customize the ' | ||
+ | |||
+ | You can also save your decisions as a ' | ||
+ | |||
+ | CURRENT SET | ||
+ | |||
+ | This option lists the name of the currently activated Cataloging Check Set. | ||
+ | |||
+ | CHECK FILING INDICATOR PROBLEMS | ||
+ | |||
+ | Click this checkbox to enable the checking of filing indicators in title fields. This option is enabled by default. | ||
+ | |||
+ | CHECK ISBD PUNCTUATION | ||
+ | |||
+ | Click this checkbox to enable all of the checks for ISBD spacing and ISBD punctuation. | ||
+ | |||
+ | CHECK END-OF-FIELD PUNCTUATION | ||
+ | |||
+ | Click this checkbox to enable the checking of a field' | ||
+ | |||
+ | AT THE END OF NUMBER FIELDS (010-09X) | ||
+ | |||
+ | Click this checkbox to enable ending punctuation checks for tags 010-09X. This option is enabled by default. | ||
+ | |||
+ | These fields contain standard numbers, classification numbers, codes, and other data elements relating to the record and, as a rule, do not end in punctuation. If this option is disabled, the program will not provide error messages when these fields end in punctuation. This is not recommended, | ||
+ | |||
+ | CHECK PUNCTUATION IN AUTHORITY RECORDS | ||
+ | |||
+ | This checkbox enables or disables _all_ punctuation checks on authority records. It is not selected by default. | ||
+ | |||
+ | A problem with checking punctuation in older authority records is that, more often than not, headings fields were terminated with punctuation. If you are reviewing a large file that contains older records (such as the LC NAF, for example), this will present problems, since tens and tens (if not hundreds) of thousands of messages will be generated. It is possible to run the punctuation checks on authority files and disable the check for end of field punctuation. To do this, create a custom Cataloging Check Set and disable the row containing | ||
+ | |||
+ | CHECK END-OF-FIELD SPACING | ||
+ | |||
+ | If this box is not checked, which is the default, the program will temporarily remove all spacing characters (space, tab, carriage return, line feed) from the end of the field before it runs the ending punctuation checks (the MARC data itself is not changed). If this box is checked, the end-of-field punctuation checks are sensitive to blank spaces, and the program will consider it an error if a field that is supposed to end with a punctuation mark (like a period) ends in a blank space instead. | ||
+ | |||
+ | NOTE: The preceding four options--CHECK END-OF-FIELD PUNCTUATION, | ||
+ | |||
+ | |||
+ | MANDATORY FIELDS | ||
+ | |||
+ | Select this checkbox to enable/ | ||
+ | |||
+ | EDIT | ||
+ | |||
+ | Click this button to edit the Mandatory Field Table. This will allow you to enable/ | ||
+ | |||
+ | |||
+ | SUBJECT HEADINGS | ||
+ | |||
+ | Select this checkbox to enable check your records for the presence of subject headings. This option is enabled by default. | ||
+ | |||
+ | EDIT | ||
+ | |||
+ | Click this button to edit the Subject Headings table. This will allow you to add your own local subject fields to the list of (LCSH) fields that the program checks. | ||
+ | |||
+ | CHECK NON-PRINT | ||
+ | |||
+ | By default, when 'Check for subject headings' | ||
+ | |||
+ | If you want to modify this default behavior, so that the program does not check non-print records for subject headings, then uncheck this option. Non-print is defined as records that do not contain ' | ||
+ | |||
+ | ALSO CHECK ... | ||
+ | |||
+ | In addition to the ' | ||
+ | Fiction (008/33 = 1, f, j) | ||
+ | Drama (008/33 = d) | ||
+ | Essays (008/33 = e) | ||
+ | Humor, Satire (008/33 = h) | ||
+ | Letters (008/33 = i) | ||
+ | Mixed forms (008/33 = m) | ||
+ | Poetry (008/33 = p) | ||
+ | Speeches (008/33 = s) | ||
+ | Any print record that lacks one of the above values will be treated as a non-fiction item. | ||
+ | |||
+ | Thus, for example, it is possible to have the program report missing subject headings for Fiction, Essays, Humor, Mixed forms, and Speeches, but not for Drama, Letters, and Poetry. | ||
+ | |||
+ | By default, when the progam is installed, only the ' | ||
+ | |||
+ | |||
+ | MARC REVIEW CATCHECKS | ||
+ | |||
+ | Select this option to enable any cataloging checks that you have created yourself using the Marc Review utility. | ||
+ | |||
+ | |||
+ | CANCELLED MESSAGES | ||
+ | |||
+ | By default, no messages are cancelled. | ||
+ | |||
+ | EDIT--CANCELLED MESSAGES | ||
+ | |||
+ | Click this button to view a list of messages which you have cancelled (by right-clicking on brief messages when viewing or editing records). This will allow you to re-activate these messages. You may also save groups of Cancelled Messages as ' | ||
+ | |||
+ | A very detailed help page on using Cancelled Messages is available while the program is running; to access this page, right-click on any Brief message and select the 'Help on Cancelled Messages' | ||
+ | |||
+ | BLOCK CANCELS OF SERIOUS ERRORS | ||
+ | |||
+ | This is checked by default and alerts you if you try to cancel a message that is warning you about something serious, like a field without a subfield, etc. If you find a good reason to uncheck this option, please let us know. | ||
+ | |||
+ | |||
+ | OPTIONS RELATED TO CATALOGING THAT ARE NOT AVAILABLE VIA THIS FORM | ||
+ | |||
+ | COUNTRY-PLACE TABLE | ||
+ | |||
+ | In version 2.21, a new table was added to the program to facilitate a Country/ | ||
+ | |||
+ | The format of this table is: a country code (from the MARC Code List for Countries), followed by a TAB, followed by a placename to match in the 260$a. Two-letter country codes must be entered with a trailing space before the TAB. | ||
+ | |||
+ | Note that one of the two pieces of MARC data (either the country code or the placename) must match something in the country-place table in order for an error message to be displayed. If both match, or neither matches, there will be no message. | ||
+ | |||
+ | The default table was generated using the 50 most frequently appearing 008/260a combinations in a 1.4 million record file. | ||
+ | |||
+ | This catcheck has been enabled by default. If you want to disable it, because it is causing too many false errors and/or you do not want to maintain the country-place table, open the Options, select the Cataloging Check tab, open the Cataloging Check editor, and disable the check with the brief message '260: Subfield a <> 008 Ctry' . | ||
+ | |||
+ | NON-FILING ARTICLE EXCEPTION TABLE | ||
+ | |||
+ | This table was added in version 2.26 to reduce the number of warnings for non-filing article messages. | ||
+ | |||
+ | Like other MARC Report tables, this is a plain-text file, and you can edit it with a text editor like Notepad. The file is called ' | ||
+ | |||
+ | Lines beginning with blank space(s) are ignored. The file contains four tab-delimited columns, as follows: | ||
+ | Column 1: Y/N (Enable/ | ||
+ | Column 2: The article to be ignored (must be in uppercase) | ||
+ | Column 3: The language code to be ignored (must be in lowercase) | ||
+ | Column 4: TBA | ||
+ | |||
+ | The first three rows of the table look like this: | ||
+ | Y A fre Y | ||
+ | Y A spa Y | ||
+ | Y A ita Y | ||
+ | |||
+ | How it works: In a MARC record, if a normalized article matches an article in column 2 of the table, and the lang code from the record' | ||
+ | |||
+ | To suppress all warnings for a particular article, set the lang code to ' | ||